DRAFT — not legal advice; have a Tennessee attorney review before launch
Privacy Policy
HR Remote Jobs is operated by HR Remote Jobs, a Tennessee limited liability company ("we," "us"). Effective date: [DATE] · Version: [v1.0]
This policy covers all of our job boards: [REMOTE HR SITE], [ALLIED HEALTH SITE(S)], and any newsletters, job alerts and text messages we send.
The short version
- We do not sell your personal information. We never have, and we will not start without changing this policy and asking you first.
- When you apply for a job, we send your application to that employer. That is the whole point of applying, and it is not a "sale."
- Your resume is only searchable by other employers if you turn that on. It is off by default.
- We keep your resume for 24 months after your last activity, then delete it. You can ask us to delete it sooner, at any time.
- Emails and texts are opt-in. Every email has a one-click unsubscribe. Reply STOP to any text.
- You must be 18 or older to create an account or apply.
1. What we collect
| What | When | Why |
|---|---|---|
| Name, email, phone, city/state | When you apply, sign up for alerts, or create an account | To send your application, alerts, and account messages |
| Resume / CV and anything in it (work history, education, skills, certifications) | When you upload it or apply | To send it to the employer you chose, and to fill in your profile |
| Answers to an employer's screening questions | When you apply | To send to that employer |
| Job alert preferences (job type, location, remote) | When you set up alerts | To send matching jobs |
| Payment info (for paid plans) | When you subscribe or post a job | Processed by Stripe. We never see or store your full card number |
| Device and usage data (pages viewed, browser type, rough location from IP) | When you visit | To keep the site working, prevent fraud, and see which pages are useful |
| Consent records (date/time, IP address, the exact wording you agreed to) | When you check a consent box | To prove what you agreed to, and to honor opt-outs |
What we ask you not to send us: Social Security number, date of birth, driver's license or professional license numbers, health or disability information, photos, or immigration documents. No employer on our site should ask for these at the application stage. If an employer asks, please tell us at harry@hrremotejobs.com.
How we read your resume: We use automated software to "parse" your resume, which means pulling out your name, contact info, job titles and skills so you don't have to retype them. We do not use it to score, rank, or reject you, and we do not make hiring decisions. Employers do.
2. How we use it
- To send your application to the employer you applied to.
- To send job alerts, the newsletter, and texts you signed up for.
- To run your account and any paid plan.
- To keep the site secure and stop spam, scams and fake listings.
- To understand, in general terms, how the site is used (for example, "how many people viewed this job").
- To follow the law and respond to valid legal requests.
We do not use your resume to train AI models, and we do not let our vendors do so.
3. Who we share it with, and when
a) The employer you apply to. When you click Apply, we send your resume, contact info and screening answers to that one employer (or the staffing agency named on the listing). Once they have it, their privacy policy and record-keeping rules apply to their copy. We cannot delete it from their systems. Employers that post with us agree to use your application only for the job you applied to.
b) Employers searching the resume bank, only if you opt in. If you turn on "Let employers find me," employers and staffing agencies who pay for search access can see your profile and resume. You can turn this off at any time in your account. When you do, your profile drops out of search within [24 hours]. Employers who already downloaded it may keep their copy under their own policy. They have agreed to contact you only about real job openings.
c) Aggregated listings (links to other sites). Some jobs on our site are links to the employer's own website. When you click those, you leave our site and apply there, not through us. We do not see or send that application. A label on the listing tells you which kind it is.
d) Service providers. Companies that help us run the site, only for that purpose and under contract:
- Hosting and database: [HOST, e.g., Vercel / Supabase / Replit]
- Email newsletter and alerts: beehiiv
- Text messages: [SMS PROVIDER, e.g., Twilio]
- Payments: Stripe
- Resume parsing: [PARSER VENDOR]
- Analytics: Google Analytics 4 (Google LLC)
e) Legal reasons. If the law requires it (for example, a subpoena), or to protect someone's safety or stop fraud.
f) If the business is sold. Your information could transfer to the new owner, who must follow this policy or ask for your consent to change it.
Your mobile number and text-message consent are never shared with or sold to anyone for their marketing. We share phone numbers only with our text-message provider to send the messages you asked for.
4. We do not sell or "share" your personal information
We do not sell personal information for money or anything else of value. We do not "share" it for cross-site behavioral advertising (the targeted ads that follow you across websites).
Two things that are not a sale:
- Sending your application to the employer you applied to. You are directing us to do that.
- Showing your resume to employers in the resume bank, if you opt in. You are directing that too, and you can turn it off.
5. Newsletter sponsors
Our newsletter and some pages carry paid ads and sponsored posts. Every paid placement is labeled "Ad" or "Sponsored." Sponsors do not receive your name, email, or any other personal information from us. At most, they get totals such as "2,400 people clicked." If you click a sponsor's link, you are on their site and their privacy policy applies.
6. Cookies and analytics
- Necessary cookies keep you logged in and protect forms from spam. The site does not work without them.
- Analytics. We use Google Analytics 4 to count visits and see which pages and jobs are popular. It sets first-party cookies. We turn off Google Signals and ad personalization, and we don't load Analytics at all if your browser sends a Global Privacy Control (GPC) signal. You can also opt out with Google's browser add-on: https://tools.google.com/dlpage/gaoptout
- No advertising trackers on application pages. We do not put advertising pixels (such as Meta or TikTok pixels) on pages where you apply or upload a resume.
- If we ever add advertising or retargeting cookies, we will update this policy, ask first where the law requires, and honor Global Privacy Control (GPC) browser signals as an opt-out.
You can block or delete cookies in your browser settings.
7. How long we keep it
| Data | How long |
|---|---|
| Resume and profile | 24 months after your last activity (login, application, or alert click), then deleted. We email you 30 days before deletion so you can keep it if you want. |
| Application records (which job you applied to, when) | 24 months, then deleted or made anonymous |
| Email/SMS consent and opt-out records | As long as you're subscribed, plus 5 years, to prove consent and honor opt-outs |
| Payment and tax records | 7 years (tax law) |
| Backups | Deleted data drops out of backups within [35] days |
Delete sooner: Use "Delete my account" in your settings, or email harry@hrremotejobs.com. We will confirm within 10 days and finish within 30 days. We keep only what the law requires (for example, a record that you unsubscribed, so we don't email you again).
8. Your choices and rights
Everyone, wherever you live, can:
- See the personal information we have about you.
- Correct it.
- Delete it.
- Download a copy (your resume and profile, in a common format).
- Opt out of the newsletter, alerts, texts, and the resume bank at any time.
We give these rights to every user, not just people in states whose laws require them. We will not treat you differently, or charge you more, for using them.
State privacy laws. Several states, including California, Virginia, Colorado, Connecticut, Texas, Oregon and Tennessee, have consumer privacy laws. Many apply only to businesses above certain size thresholds. We may not be required to follow all of them yet, but we follow their core rights anyway. If you live in one of those states, you may also:
- Appeal if we deny your request. Reply to our decision email with "Appeal" and a different person will review it within 45 days. If you still disagree, you can contact your state Attorney General.
- Use an authorized agent to make a request for you. We may ask for proof that you authorized them.
How to ask: Email harry@hrremotejobs.com or use the form at https://7f125d67-dcc7-4e1b-8cc3-7434d6ea4576-00-2gvazsplmhkvi.reed.replit.dev. To protect you, we will verify the request by sending a code to the email or phone number on your account.
California "Shine the Light" / Do Not Sell: We do not sell or share personal information, so there is nothing to opt out of. We still honor GPC signals.
9. Security
We use encryption in transit (HTTPS), access controls, and vendor tools with industry-standard security. Only [the owner / named staff] can access resumes in our admin tools. No system is perfectly secure. If a breach affects your personal information, we will notify you as required by Tennessee law (Tenn. Code Ann. § 47-18-2107) and the law of your state.
10. Children
Our sites are for adults 18 and older. We do not knowingly collect information from anyone under 18. If you think a minor has given us information, email harry@hrremotejobs.com and we will delete it.
11. Changes
If we make a material change (for example, how we share resumes), we will email account holders and post a notice on the site at least 14 days before it takes effect. We will not use information collected under an old policy in a materially new way without your consent. Past versions are archived at https://7f125d67-dcc7-4e1b-8cc3-7434d6ea4576-00-2gvazsplmhkvi.reed.replit.dev.
12. Contact
HR Remote Jobs 7790 Highway 109 N, Lebanon, TN 37087, [CITY], TN [ZIP] Privacy: harry@hrremotejobs.com General: harry@hrremotejobs.com